Create a Rule

  • Open Resource Manager.
  • Click on the Rules node.
  • On the right hand side, click the Add button.
  • In the New Rule window, on the General tab, type Alter emails to black & white (or any descriptive name you like) into the Rule name textbox.
  • Ensure the option Selected users only is selected in the Apply this rule to dropdown.
    • Note: If you want this Rule to apply to all users, then choose All users from the dropdown. There will be no need to apply this Rule to users.
  • In the Action on rule violation dropdown choose Alter job.
  • In the Notification on violationframe, choose the appropriate method of notifying the user that their job will be altered to black & white:
    • Show on printer panel: When they release an email print job they will see a message.
    • Popup on user’s workstation: If the user has the PDAgentClient application installed on their workstation, they can get a popup when they print an email in colour.
    • Send an email to the violating user: If the user’s email address record is filled, they will receive an email when they print an email in colour. Specify the frequency at which the user will receive email notifications:
      • On every violation: They will receive an email every time the Rule is violated.
      • Once per period: They will receive an email once per period (the period is specified at the bottom of the Print/Copy tab).
      • Once per period per device: For each device on which they violate this Rule, they will receive one notification per period.
    • Send an email to the following recipient(s): Any email addresses entered here will receive an email when the user prints an email in colour. Specify the frequency that the recipients will receive notifications:
      • On every violation: They will receive an email every time the Rule is violated.
      • Once per period: They will receive an email once per period (the period is specified at the bottom of the Print/Copy tab).
      • Once per period per device: For each device on which a user violates this Rule, they will receive one notification per period (the period is specified at the bottom of the Print/Copy tab).
      • Once per period per user: For each user that violates this Rule, the recipients will receive one notification per period.